Administrative Assistant

Please note: We carefully review every application we receive. Due to the high volume of interest in this opportunity, our review process may take longer than expected, and we may only be able to contact candidates who are selected to move forward. Thank you for your patience and for considering a career with us.

 

 

Work Location: 10375 Park Meadows Drive, Suite 425, Lone Tree, CO (Denver, CO) 

Employment Type: Full-Time (40 hours per week; M-F in-office)  

Pay Rate: $24 – 32/hr - based on experience and education level 

  

About this Opportunity 

We are seeking a highly organized and detail-oriented Administrative Assistant with 3-5 years of experience to support our firm’s growing West Region operations to collectively support our Denver, CO, Phoenix, AZ, and Seattle, WA offices (with light assistance for Los Angeles, CA, Irvine, CA, and San Francisco, CA offices). 

In this role, you will provide administrative and related secretarial support to our western region offices built up of engineers, architects, and consultants. It is a full-time opportunity, with onsite work in our Denver, CO office and virtual support for other offices.  

 

Responsibilities 

• Edit and format Word, Excel, and Bluebeam documents as required by the professional staff. The work performed may at times be of a confidential nature. 

• Proofread your work and others for accuracy to ensure correct spelling, grammar, content, and style. 

• Assist with maintaining office accounts receivable and contract compliance database. 

• Assist with tracking project and process-related compliance. 

• Maintain inventory of office supplies and place orders as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds. 

• Ordering and filing certificates of insurance. 

• Review and correct the expense report content before the Office Manager does the final review for approval. 

• Primary telephone coverage for multiple locations. 

• Process project information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds. 

• Arrange travel for the West Region employees. 

• Complete or assist with catering orders, special projects, and event preparations as required. 

• Desk setup for new hires, which may require lifting in excess of 20 pounds. 

• Sorting/scanning documents for archiving. 

• Prepare management reports as required. 

• Responsible for incoming and outgoing mail. 

• Various tasks as required to keep a professional office running smoothly. 

• Search bid websites for relevant requests for proposals/qualifications. 

• May provide backup for additional clerical duties when needed. 

  

Qualifications and Competencies 

• An Associate’s and/or Bachelor's degree with 3-5 years of experience providing administrative and related secretarial support services. 

• Proficiencies required include, but are not limited to, the following skills: document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. 

• High attention to detail as it is critical in this role. 

• Experience with Microsoft Word and Excel required. 

• Ability to communicate clearly, virtually, and in person. 

• Very strong office, computer, and internet research skills. 

• High-level multitasking and time management skills, and the ability to balance and prioritize short-term deadlines amongst multiple offices. 

• Strong organizational skills. 

• Flexibility and ability to respond to changing schedules and priorities under the pressure of time deadlines.  

• Ability to unpack office supplies, including boxes of paper, which may weigh in excess of 20 pounds.